Orders are closed out using the End-of-Day process in the Close Orders tab.

Users must have a role of Manager to be able to view and access Closeout functions.

Note - The Closeout process submits each agencies closeout to a queue. The length of time to complete a closeout may vary depending on the number of closeouts in the queue.

Step 1

From the Closeout menu, select Perform End-of-Day. Close Orders tab is displayed

Enter Check Number from the pre printed check paper

Available order to close are displayed in Orders to Close table

Note - To exclude order(s) from the close:

1. Click to highlight order in Orders to Close table
2. Click Exclude button (or click Exclude All button to exclude all orders from the close process). To move orders back and include in the close, click the Include button (or Include All button to include all orders in the close)
3. Order(s) will move to the Orders to Exclude table and will not be included in the close

Note - To move multiple orders - click & hold the Control button while clicking the orders to be moved; this will allow the user to select multiple orders at one time

Click Process Close button

Close job report screen appears while close is processing

Available Close Reports screen appears when reports have been generated

Click Report link to view report required

Selected report appears in a .pdf window. Reports can be printed by clicking the printer icon.

Detail Report:

Summary Report:

Click Approve Close button to continue processing the close

 Check paper confirmation message appears. Make sure the printer has pre-printed check paper with the number entered in the Check Number box

Click OK button

Check displays in a .pdf

Click printer icon to print check on check paper